Category Archives: Resignation Letters

Don’t Burn Bridges! 5 Tips on How to Properly Resign

Whether you are tendering your resignation because you’ve accepted a new opportunity, or because your job has become completely intolerable, you should always exit in a professional manner. It’s never a good idea to burn bridges because you never know where your career path may take you. You may need a reference from your former employer, or the boss that you loathe could wind up as a colleague down the line.

Resigning gracefully can be especially difficult when you are leaving a stressful or tense work environment. No matter how gleeful you may feel about quitting, there are some steps that you can take to ensure that the door won’t be sealed and locked after you exit.

Keep Your Resignation Letter Short

Your resignation letter should be short and simple. At a minimum it should include the name of the person to whom you are submitting the letter, your statement of resignation, your last day or work, and your signature. You can include positive statements about your boss and the organization, but never put any criticisms in writing. Your resignation letter will be a part of your employee file, on hand for HR staff to see in the event of a reference check. Choose your words carefully.

Resign Face To Face

Type up and print your resignation letter at home, and bring it with you when you speak to your supervisor. Tell your boss verbally that you are leaving, and then follow up by giving her the letter. If you have taken a new position, say so, and always express your appreciation for the opportunities that your current position has afforded you.  If you are leaving a bad work environment without another position, simply tell your boss that you are moving on, and again, express your appreciation.

Give as Much Notice as You Can

A minimum of two weeks is standard practice, but if you can give your employer more notice, do so.  Two weeks is usually not enough time for employers to properly transition your work to new employees.

It’s never a good idea to schedule vacation during your notice period, even if you’ve given as much as 30 days. There isn’t much your employer can do to stop you, but it will leave a bad taste in the mouth of your managers and coworkers.

Offer to Help With the Transition

Offer to be part of a transition plan to wrap up your current projects or hand them off to other employees before you leave. Transitions are never easy, and it can ease a lot of stress if you commit to seeing your projects through to completion.  Your boss may or may not take you up on the offer, but she will appreciate the gesture.

Things You Should Never Do When Resigning

Employees can often act impulsively when they resign. No matter what your circumstances may be, there are several things you should avoid doing at all costs:

  • Don’t announce your new job on social media before you’ve given your notice.
  • Do not announce your resignation through a company-wide mass email.
  • Do not use your exit interview as a therapy session to get things off of your chest. Always be gracious and constructive.
  • Don’t lie about where you’re going or what you’ll be doing. If you don’t want to share your new position with your current employer, you don’t have to.
  • Do not delete computer files or remove any paper files from the office.

Following these tips will help you resign with grace, even under extremely tense circumstances.  Always remember that impulsive decisions can lead to regret, and you never know who you’ll run into later on in your career.

If you are an IT professional seeking new opportunities for professional growth, contact The Prevalent Group today. Our team of recruiters can help you locate ideal information technology jobs in northern Illinois that align with your skills and your long-term career goals.

Sample Resignation Letter

This is a sample resignation letter. Note how the author remains polite and courteous.


Dear ________________:
Please accept this letter as my formal resignation as (Title) for (Company) to become effective as of (Date). I have accepted a position that will offer me more challenges and opportunity for advancement, as well as allow me to broaden my experience and knowledge.

I want to take this opportunity to thank you for your time and efforts in my training and advancement during the past (Time). The support and concern shown by you and the rest of the management team has been deeply appreciated.

My efforts until my end date will be to wrap up my projects here and turn over my responsibilities as smoothly as possible. Please let me know what you expect, so this process is completed to your satisfaction.

I leave (Company) with no animosity or ill will and wish you and your company continued success.


(Your Name)

As seen on

Sample Resignation Letter

When you resign from employment, it’s a good idea to provide the company with a professional resignation letter informing your employer that you will be resigning. Use this professional resignation letter example when you are providing your employer with notice.

Dear Ms. Manager,

I am writing to notify you that I am resigning from my position as Customer Service Manager with Acme Company. My last day of employment will be February 1.

I appreciate the opportunities I have been given during my time with your company, as well as your professional guidance and support.

I wish you and the company the best of success in the future.

If I can assist with the transition, please do let me know.

Very sincerely,
Jill Applicant

As seen on